Accounting & Operations Assistant

WHAT WE'RE LOOKING FOR

• Solid understanding of basic accounting and bookkeeping principles
• Excellent attention to detail and accuracy in data entry and reconciliation
• Reliable, self-directed, and responsive, with strong written English
• QuickBooks Online and/or Shopify experience highly desired
• Strong Microsoft Excel skills, including formulas, formatting, and pivot tables
• Comfortable preparing clear reports and presentations (PowerPoint a plus)
• Based in Latin America and available for significant overlap with U.S. business hours
• Prior remote or contract experience a plus

WHAT YOU'LL DO

Accounting (Core Focus)

• Perform monthly bank and account reconciliations
• Enter vendor invoices
• Review monthly sales tax reports and correct errors before submission
• Perform regular reconciliations of the financials and investigate and resolve discrepancies
• Prepare monthly sales commissions reports from Shopify / QBO
• Enter A/R deposits and reconcile to transactions
• Assist with A/R collections from customers
• Assist with payroll entries
• Help prepare inventory reports and cash flow forecasts

Operations Support

• Handle a limited number of international order and shipment issues
• Take on recurring, one-off operational tasks to free up CFO's time
• Prepare presentations and reporting materials as needed (PowerPoint proficiency a plus)

Financial Reporting (Not Required but Highly Desired)

• Prepare basic weekly and monthly reports and dashboards on U.S. and international sales
• Assist with the annual budget and ongoing variance analysis
• Help maintain simple financial models and reporting tools

ENGAGEMENT & RATE

• Full-time, ongoing engagement (40 hours per week)
• Hourly, paid as an independent contractor
• Target rate of $15 to $22 per hour, based on experience

Firefly Recovery is a fast-growing athletic recovery technology company with a large direct-to-consumer business across the U.S. and several international markets, plus more than 1,000 professional and collegiate team customers. We are looking for a reliable, detail-oriented assistant to own our recurring bookkeeping and take routine operational tasks off our leadership team's plate. This is a full-time (40 hours per week), ongoing, remote contract role reporting to our COO/CFO. We are prioritizing candidates based in Latin America.

The priority is dependable, accurate basic accounting and operations support. Occasional light financial reporting is part of the role, but this is not primarily an advanced financial analysis position.